4/30/2023 0 Comments Excel make all columns fit text![]() On the horizontal ruler, column dividers are marked by a pair of thin gray lines the vertical ruler indicates row dividers in the same way.Move the mouse next to the edge of the cell and when a double-headed arrow appears, click and hold the left mouse button, drag the border to the desired position, and release the mouse button.Now, you can delete Column C, as the names in Column B are sorted by last name alphabetically, from A to Z.You can adjust the height of rows and the width of columns in a table in several ways. In the pop-up window, select Column C and A Z under Sort by, and click Sort.Select Columns B and C, and in the Menu, go to Data> Sort range. When you have all last names extracted, you can sort the data in Column B.Drag the formula down to the end of the range (C8).Position the cursor in the bottom right corner of cell C2 until the cross appears.The RIGHT Function returns the specified numbers of characters (115 = 6) from the end, in the given cell (B1).Īs the final result, you get the last six characters from B1, which is the last name (Travis).The FIND Function returns the position of the text youre searching for (space) in cell B1 (which is 5).The LEN Function finds the length of text in cell B1 (which is 11).Select cell C1, and enter the formula:1=RIGHT(B1,LEN(B1)-FIND(" ",B1)). ![]() The same formula can also be used in Excel with the same syntax. Since Google Sheets doesnt have options like Excels Flash Fill and Text to Columns, you can use functions to create a formula that will extract the last name in Column C. After this, you can sort the column the same way as in the section above.Īnother option is to use VBA code to sort data by last name. ![]() In Find, an asterisk represents any character, so when you put asterisk-space in Find, Excel will find all characters before a space and replace them with an empty value (delete them).Īs a result, all first names and spaces are now removed from each cell. In the pop-up window enter an asterisk and a space (* ) in Find what, leave Replace with blank, and click Replace All.Select Column C, and in the Ribbon go to Home> Find & Select> Replace (or use the keyboard shortcut, CTRL+H).Select Column B and copy it ( CTRL+C), then select cell C1 and paste the copied column ( CTRL+V).Sort With Find and ReplaceĪnother way to sort by last name is to use Find and Replace. Now you can sort the range the same way as in the section above. Click on the AutoFill options button that appears at the end of the selection and choose Flash Fill.Īs you can see, Excel automatically recognizes that you want to extract last names based on the space in Column B and populates the rest of Column C automatically.Now position the cursor in the bottom right corner of the selection area, until it turns into a cross and double-click it. Enter the first two last names in cells C1 and C2 (Travis and McGoldrick) and select them.This option recognizes patterns by two or more entries. The second option to achieve the same result is to use Flash Fill. This means that you want all populated columns (B and C) to be sorted based on Column C.Īfter the sort is done, all values in Column B are sorted alphabetically by last name, and you can delete Column C, as you dont need it anymore. In the pop-up warning, leave Expand the selection checked and click Sort.To do that, select the column with last names and in the Ribbon, go to Home> Sort & Filter> Sort A to Z. ![]() Now you have last names in Column C next to the full names in Column B, and you can sort both columns by Column C.This means you will skip the first column (first name), as you dont need it, and get only the second column extracted (last name) in Column C, starting from cell C1. In the Destination, enter the cell where you want the extracted data to go (in this case $C$1) and click Finish. For Step 3, select Do not import column (skip) under Column data format.On the Step 2 screen, check Space and click Next.In the Convert Text to Columns Wizard, Step 1, leave Delimited checked, and click Next.Select the column you want to sort (B in this example), and in the Ribbon, go to Data> Text to Columns.Say you have the following list of names, containing only one first name and one surname separated by a space, in Column B: The first option to sort by last name is to extract the last name from the full name in a separate column using the text to columns feature in Excel. Sort by Last Name Sort With Text to Columns In this tutorial, you will learn how to sort names by last name in Excel and Google Sheets.Īssuming you have a first and last name together in one cell, there are several different ways to extract the last name and sort the full name column by last name. See all How-To Articles How to Sort by Last Name in Excel & Google Sheets
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